How to Transfer Money From Quickbooks to Bank Account

Learn how to put money in and take money out of your QuickBooks Cash account.

After you sign up for QuickBooks Payments, if you're approved, you get a QuickBooks Cash account and a debit card. It's a monthly fee-free checking account within QuickBooks where all of your customer payments get deposited.

Use your QuickBooks Cash account to save money, or use features like envelopes to save proactively. Here's how to set up, put money in, and take money out of your QuickBooks Cash account.

Step 1: Set up your QuickBooks Cash account

If you haven't already, sign up for QuickBooks Payments and QuickBooks Cash . If you're approved, you get a QuickBooks Cash account. You'll get your QuickBooks Debit Card in the mail within 7 - 10 business days.

Step 2: Connect a bank account to QuickBooks Cash

To transfer money to and from your QuickBooks Cash account, connect an external bank account.

Note: Connecting an external account to QuickBooks Cash is separate from online banking. You may need to set up an account you already linked for online banking a second time for QuickBooks Cash.

Go to the Cash Flow menu and then select QuickBooks Cash.
Select Transfer and then select to transfer money between your accounts. You're not going to transfer money yet. You're just need to start the connection.
Select Add a bank.
Enter your bank's name and select your Account Type.
Enter your account number and routing number.
When you're ready to connect, select Next.

QuickBooks will send two small deposits to the account within the next 3 days. Once you see the deposits in your account, come back to QuickBooks to verify the transactions.

Sign in to QuickBooks Online, go to the Cash Flow menu, and select Verify bank. Note: Some banks don't require verification. Instead, you can just select Add to connect your bank.
Enter the two deposit amounts sent from QuickBooks. The order doesn't matter.
When you're ready, select Confirm.

You're ready to go. If you have problems connecting, reach out to our team so we can help.

Step 3: Transfer money in and out of your QuickBooks Cash account

Whenever you go to the Cash Flow menu, you'll see your QuickBooks Cash account balance at the top.

Put money into your QuickBooks Cash account

Go to the Cash Flow menu and then select QuickBooks Cash.
Select Transfer and choose the option to transfer money between your accounts.
Enter the amount you want to transfer.
In the From field, select (+). Then select your connected bank account.
In the To field, select your QuickBooks Cash account.
Enter the amount you want to transfer.
When you're ready, select Finalize transfer.

Take money out of your QuickBooks Cash account

There are a few ways to spend the money in your QuickBooks Cash account. Go to the Cash Flow menu and select the QuickBooks Cash tab.

Transfer money out of the QuickBooks Cash account

Select Transfer money and then Move money between your account.
Enter the amount to move from your QuickBooks Cash account.
In the From field, select your QuickBooks Cash account.
In the To field, select the (+) . Then select your bank account.
When you're ready, select Finalize transfer .

Pay Bills using your QuickBooks Cash account

Select Pay a bill .
Follow the prompts on the screen to schedule and pay by paper check or ACH.

You can use your QuickBooks Debit Card to withdraw money from ATMs and make purchases.

Step 4: Categorize your transactions

QuickBooks automatically categorizes as many QuickBooks Cash transactions as possible. However, it can't categorize everything. You need to periodically go to the Banking menu and categorize your QuickBooks Cash transactions .

Important: The first time you go to the Banking menu, select Add account to connect your QuickBooks Cash account. This pulls all of your transactions into the Banking menu.

Next steps: Manage your QuickBooks Cash account

Review your QuickBooks Cash transfers

Go to the Cash Flow menu.
In the Recent activity section, select View all.
Select All, Money in, or Money out to filter the list. To get more details, select individual transactions.

See your QuickBooks Cash monthly statements

Go to the Cash Flow menu and then select QuickBooks Cash.
Select Manage.
View your QuickBooks Cash account and select Monthly Statements.

Get your account or routing number, or pin number

Select Cash flow and then select QuickBooks Cash.
Select Manage.
Select Account info to view your account number or routing number.
Select Replace card or Reset Pin to get help with your debit card.

Get help with specific transactions

If you need to dispute a transaction, call the number on the back of your QuickBooks Debit Card.

How to Transfer Money From Quickbooks to Bank Account

Source: https://quickbooks.intuit.com/learn-support/en-us/help-article/process-e-invoices/use-quickbooks-cash-account/L2dKdWFm9_US_en_US